Privacy policy for employer branding and recruitment
Last Update: February 6, 2025
At Continuity.ai ("Continuity", "We", "Us"), we value your privacy and are committed to protecting your personal data. This policy explains how we collect, use, store, and share your personal data when you:
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Visit our Career Site ("Visitors")
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Connect with us to receive job updates ("Connecting Candidates")
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Apply for a position via our Career Site or third parties ("Applying Candidates")
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Are sourced by us based on publicly available profiles ("Sourced Candidates")
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Are referred to us by an employee or partner ("Referred Candidates")
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Act as a reference for a candidate ("Reference")
It also details your rights under GDPR and how to exercise them.
1. Who controls your data?
Continuity.ai, headquartered at 48 RUE DE PARADIS, 75010 PARIS FRANCE, is the data controller for all employer branding and recruitment-related personal data. Our Data Protection Officer (DPO) can be reached at security@cnty.ai.
2. What personal data de we process?
For all individuals (Visitors, Candidates, References)
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Device & technical data: IP address, browser type, session behavior, site navigation, cookies (see our Cookie Policy).
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Communications data: Emails, messages, interview recordings, social media interactions.
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Contact details: Name, email, phone number, postal address.
For Candidates (Connecting, Applying, Sourced, Referred)
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Application data: CV, cover letter, work samples, references, assessments.
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Professional & educational data: Diplomas, qualifications, employment history.
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Compensation data : Current salary, with your consent, and expected compensation.
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Public profile data: Information from LinkedIn, employer websites, or other public sources.
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Interview & assessment data: Notes from interviews, tests, skills assessments.
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Reference data: Information provided by referees about your experience and skills.
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Optional personal data: Marital status or hobbies, only if voluntarily included in your resume.
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Other information: Any other data you provide during the recruitment process.
We limit our processing to data relevant to evaluating your application and your suitability for the role.
For References
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Basic contact details: Provided by the candidate who listed you as a reference.
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Feedback on Candidate: Your evaluation of the candidate’s skills and experience.
3. How do we collect your data?
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Directly from you: When you apply, connect, or communicate with us.
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Public sources: LinkedIn, professional websites, job boards.
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Referrals: Provided by our employees, partners, or candidates listing references.
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Career Site tracking: Via cookies and analytics tools.
4. Why do we process your data?
We process your data to:
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Evaluate & manage job applications: Review profiles, schedule interviews, assess candidates.
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Communicate with you: Provide updates, schedule interviews, share feedback.
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Identify potential candidates: Assess profiles for current or future roles.
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Improve recruitment & employer branding: Track job market trends, enhance candidate experience.
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Maintain Career Site security & performance: Monitor site usage, prevent fraud.
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Fulfill legal obligations: Respond to legal requests, prevent discrimination.
For Connecting Candidates, we process data to send job updates.
For References, we collect and evaluate feedback about candidates.
5. Who do we share your data with?
We only share your data with:
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Internal recruitment & hiring teams: To assess applications.
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Recruitment service providers: To assist with hiring, background checks, and assessments.
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Technology providers: Career Site hosts, applicant tracking system providers.
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Legal authorities: If required by law (e.g., fraud prevention, legal disputes).
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Group companies: If they provide recruitment support.
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Cookies & analytics providers: If consented (see our Cookie Policy).
If data is transferred outside the EU/EEA, we ensure GDPR-compliant safeguards, such as Standard Contractual Clauses (SCCs) and technical security measures.
6. Legal basis for processing
We process your data based on:
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Legitimate interest:
- To recruit and evaluate candidates.
- To maintain site security and improve employer branding.
- To keep records of recruitment processes.
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Consent (when required):
- When you opt into job updates.
- When we record interviews.
- When you agree to an extended data retention period.
You can withdraw consent at any time by contacting us.
7. Data transfers outside the EU/EEA
We strive to process your data within the EU/EEA. However, if we use service providers outside these areas, we implement:
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EU Commission Adequacy Decisions (e.g., EU-US Data Privacy Framework).
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Standard Contractual Clauses (SCCs) with third-party providers.
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Additional security measures to protect your data.
For details, contact our DPO at security@cnty.ai.
8. How long do we retain your data?
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Visitors: Data is kept for 1 year for security and analytics.
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Connecting Candidates: Data is retained as long as you remain subscribed.
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Unsuccessful Candidates: Data is kept for 1 year, unless you consent to a longer retention period.
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Hired Candidates: Data is retained throughout employment + 5 years.
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References: Data is kept as long as the candidate's data is retained.
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Legal claims: Data is kept until the legal matter is resolved.
After these periods, data is securely deleted or anonymized.
9. Your rights under GDPR
You have the right to:
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Access your data and receive a copy.
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Rectify incorrect or incomplete data.
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Delete your data when no longer necessary.
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Object to processing based on legitimate interest.
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Restrict processing in specific situations.
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Request data portability (structured format for transfer).
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Withdraw consent at any time.
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File a complaint with the French data protection authority (CNIL) or your local authority.
To exercise your rights, contact security@cnty.ai.
10. Updates to this policy
We update this policy when necessary. Check our Career Site for the latest version.
For any questions, contact security@cnty.ai.
